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City of Shoreline, Washington

Administrative Services Director

The Position

The Administrative Services Director oversees the activities and operations of the Department’s four divisions, which include Information Systems (6 FTE), Finance (budgeting, accounting and financial management 6.625 FTE), Purchasing (2.75 FTE) and City Clerk (4 FTE).

The Administrative Services Director is responsible for coordinating assigned activities with other City Departments, the City Council and outside agencies. The incumbent provides highly responsible and complex administrative and strategic support to the City Manager.  Responsibilities include:

  • Assuming full management responsibility for all Department services and activities; managing the development and implementation of Department goals, objectives, policies and procedures;
  • Establishing appropriate service and staffing levels, monitoring and evaluating efficiency and effectiveness of service delivery methods; allocating resources accordingly;
  • Serving as chief financial advisor to the City Manager; monitoring revenues and expenditures to ensure sound fiscal control; establishing and maintaining internal control procedures; ensuring that State and Federal standard accounting procedures are maintained; providing sound professional financial advice to managers ;
  • Directing the central, computerized financial and management information systems of the City; overseeing essential information technology projects that further the strategic and operational objectives of the organization;
  • Managing the operations of the City Clerk, including overseeing the maintenance and archiving of original City records; assisting citizens in participating in City government and providing responsible administrative support for City Council meetings and activities.

Requirements for the Administrative Services Director include at least six years of increasingly responsible local government finance experience, including three years of management and administrative responsibility. A bachelor’s degree in finance, accounting, business, public administration or a related field is also required.

The Ideal Candidate

The ideal candidate is an experienced leader who understands all aspects of municipal government, particularly public financial management, information technology, and City Clerk operations. This candidate has strong interpersonal skills, excels at working collaboratively and demonstrates the ability to build effective relationships with direct reports, colleagues and supervisors. He/she also promotes positive relationships between the City and various external stakeholders.

The successful candidate will embrace the organizational culture epitomized by the City of Shoreline’s values. The Administrative Services Director will have a proven track record as a skilled manager with experience developing and administering public sector budgets.  He/she will have produced high quality results by implementing systems and programs to create and maintain a high-performing, customer service-focused organization.

The ideal candidate will be approachable and team-oriented, a good listener who deals consistently and fairly with employees at all levels of the organization, a mentor and resource for staff, possess excellent written and oral communication skills, and have the ability to make tough decisions and implement solutions.  The ideal candidate is a self-starter, articulate, honest and respectful.  He/she enjoys working with a wide variety of employees and citizens, demonstrates political astuteness, possesses the ability to build credibility internally and externally, and exhibits a candid communication style that is appropriate to the forum.

The ideal candidate is able to accept and support decisions in a positive manner and has a collaborative approach to fostering development of teams.  He/she will bring an appropriate sense of humor, a flexible “can-do” attitude and an overall positivity that permeates throughout the organization.

The Community

The City of Shoreline offers classic Puget Sound beauty and the convenience of suburban living with the attractions of nearby urban opportunities.

The City of Shoreline, a “first-tier” suburb, began an unincorporated island of King County surrounded by the older cities of Seattle, Edmonds, Woodway and Lake Forest Park. Shoreline was incorporated as a city in 1995. Covering 11.7 square miles, Shoreline has a diverse population of 53,000 residents and is primarily residential with a limited commercial tax base.

Over the years, Shoreline has developed a reputation of strong neighborhoods, excellent schools and abundant parks. In 2010, 95% of residents rated Shoreline as an excellent or good place to live. Independent sources have affirmed this rating. Local magazines have named Shoreline the “best place to live” in the Puget Sound area several times and, in 2010, Money Magazine recognized Shoreline as one of America’s best small cities on their annual list, “America’s Best Places to Live.”

The City has always maintained a strong, healthy fiscal condition.  In the fall of 2010, the citizens of Shoreline passed a City property tax proposition by 56%, and prior to that, in 2006, citizens passed a parks bond measure by 70%. Shoreline has maintained ten years of clean audits, an AA+ bond rating, a Standard & Poor’s Financial Management Assessment Rating of “Strong,” and healthy reserves for operating, cash flow and equipment replacement.

The City of Shoreline operates as a code city under the laws of the State of Washington with a Council-Manager form of government.  The City has a seven member City Council elected at large for four-year staggered terms with a Mayor selected by the Council for a two-year term.  City departments include: City Manager’s Office, Public Works, Planning and Development Services, Administrative Services, Human Resources, City Attorney, Community Services and Parks, and Recreation and Cultural Services.

The City contracts with King County for police services; fire services are provided by the Shoreline Fire District; water is provided by Shoreline Water District and Seattle Public Utilities; sanitary sewer is provided by Ronald Sewer District.  The City employs 136 FTE and has a 2011 budget of $69.7 million.  The City has a very experienced, talented Leadership Team and a dedicated, motivated, hard working employee group.

City Manager

The Administrative Services Director reports directly to the City Manager and is a key member of the Leadership Team.  Julie Thuy Underwood was appointed City Manager February 26, 2011. Previously Julie was the Assistant City Manager for Shoreline and had been in that position since 2002. Julie is values-driven, proactive and energized by teams coming together to face challenges, cooperate and creatively problem-solve. She believes that service delivery and performance is impacted by the kind of workplace that is shaped by its leaders.  Julie is characterized as a servant leader and places a high value on communications, ethics, the big picture and customer service.

Organizational Values

Our focus is customer service through:

Continuous improvement

  • Teamwork
  • Innovation
  • Leadership
  • Personal & professional development
  • Organization-wide perspective
  • Community involvement

Professionalism

  • Integrity
  • Diversity
  • Respect
  • Excellence
  • Responsiveness

Results

  • Personalized service
  • Problem solving
  • Two-way communication
  • Responsible stewardship
  • Celebration of successes
  • Mutual support
  • Fair process

 

Compensation

The salary range is $114,760 – $139,623 with outstanding benefits.

How to Apply

Applications are being accepted electronically by The Novak Consulting Group. To apply email cover letter, resume, 10-year salary history, and three to five professional references to apply@thenovakconsultinggroup.com by November 9, 2011.

Questions

Questions should be directed to Catherine Tuck Parrish at apply@thenovakconsultinggroup.com or by telephone to (240) 832-1778.

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